EVENT GUIDELINES

how applications work -

upon sending your application, you will not get an email confirmation that we have received it, our application is a google form, and after you submit there will be confirmation via that page. if you do not feel satisfied that your application made it through, or if you experienced technical difficulties while applying, please contact us via email: (hawkandharvest@gmail.com) with your business name and we can look into this for you.

all applicants will be contacted whether they have been accepted or denied this time around. do not be discouraged if you haven’t been accepted, we are hoping to have lots of market opportunities in the future!

below you will find a list of important dates for our 2026 spring market, this includes the date successful applicants will be contacted by. if you weren’t successful in the first round of vendor picks, our application also has a section in which you can request to be placed on a wait list. this way you will be notified if spots become available due to cancellations or extenuating circumstances. we are looking for variety and we welcome everyone from well-established artisans to fresh up-and comers. we will try our best to consider all applications to curate a unique showcase of vendors each and every market.

our values -

our market is for people looking to be a part of a positive event experience that engages with the lethbridge’s creative community and all of it’s supporters. harassment or negative behaviour directed at other vendors, or market organizers will not be tolerated and can result in dismissal from the market at any time. this includes behaviour at the market, during set up, or in the time leading up to the market. your market payment will not be returned in these circumstances.

registration and setup -

your full market payment is required to confirm your space.this must be sent within 48 hours of your acceptance e-mail. in the case that this does not happen your space may be given to another vendor. if payment is made after the 48 hour window it may be sent back to you if we have already chosen another vendor.

in the event you need to cancel, please contact us via email: hawkandharvest@gmail.com.

vendor fees are non-refundable in this case. please do not attempt to find another seller to fill your space/sub-let your vendor space, vendors who have not been approved by our team are not permitted to sell at the event.

in the unlikelihood of event regulation changes that would prevent us from running our market, market fees will be returned to each vendor minus a 10% processing fee.

you are expected to provide your own extension cords if you are in need of power, and your own table cloth that will fit over the table size you have registered for. tables and chairs will be provided.

set up and take down times will be emailed to you after acceptance, and are dependent on our floor plan. please do not begin taking your booth down before we close. please arrive on-time for setup, this will vary depending on booth complexity. all booths must be fully set up 30 minutes before market start time.

food + beverage vendors must have a valid food handling permit and complete all necessary AHS forms. this will be required for acceptance to the market, and must also be present on market day.

be considerate of your neighbour - it is expected that your items and display fits within your registered space and does not block or obstruct the vendor next to you. in the highly unlikely event that you are unable to cooperate or solve spacing issues with your vendor neighbour, please contact us immediately and together we will find a resolution. if you have questions about your space please ask ryan or kelsey while setting up. we will both be available during set-up.

this market will take place at the galt museum here in lethbridge. our market staff, as well as the the museum staff are not responsible for lost or stolen items. please watch your own booth for the duration of the market, and bring help so you can take breaks.

please do not attach anything to the walls or floors in the galt museum. your display must be free standing.

no tent/shade structures are permitted inside the building.

public health guidelines will be followed for all markets. this includes all regulations placed on us by Alberta Health Services. these guidelines, if any, will be communicated to our vendors and shoppers as soon as possible.

important dates -

• Market Date: Saturday, May 9, 2026. 6 - 10 PM.

• Applications open: February 2, 2026

• Applications close: March 2, 2026

• Vendor Acceptance: March 15th,2026

• Waitlisted Vendors: we will aim to contact you prior to April 15th, 2026 if spots become available.

we will begin accepting vendors as soon as applications open. if you have any questions about any of the above information please reach out via email or instagram DM.

*APPLICATIONS ARE CLOSED FOR SPRING 2026 AND WILL RE-OPEN FOR OUR HOLIDAY MARKET LATER THIS YEAR*