EVENT GUIDELINES

how applications work -

upon sending your application, you will not get email confirmation that we have received it, our application is a google form, and after you submit there will be confirmation via that page. if you do not feel satisfied that your application made it through, or if you experienced technical difficulties while applying, please contact us via email (hawkandharvest@gmail.com) with your business name and we can check this for you.

only successful applicants will be contacted

you will find a list of important dates for our 2026 spring market at the bottom of this page, this will include the date successful applicants will be contacted by. if you weren’t successful in the first round of vendor picks, our application has a section in which you can request to be placed on a wait list, and be notified if spots become available due to cancellations.

our values -

our market is for people looking to be a part of a positive event and engage with a wonderful creative community and all of it’s supporters. harassment or negative behaviour directed at other vendors, or market organizers will not be tolerated and can result in dismissal from the market at any time. this includes behaviour at the market, during set up, or in the time leading up to the market. your market payment will not be returned in these circumstances - be kind and have fun!

registration and setup -

your full market payment is required to confirm your space. this must be sent within 48 hours of approval or your space may be given to another vendor. payment made after 48 hours may be sent back if we have already chosen another vendor.

in the event you need to cancel, please contact us via email to hawkandharvest@gmail.com. vendor fees are non-refundable in this case. please do not attempt to find another seller to fill your space / sub-let your vendor space, vendors who have not been approved by our team are not permitted to sell at the event.

in the event of unforeseen circumstances or regulation changes that would prevent us from running our market, market fees will be returned to each vendor minus a 10% processing fee.

you are expected to provide your own extension cords if you are in need of power, and your own table cloth that will fit over the table size you have registered for. tables and chairs will be provided.

set up and take down times will be emailed to you after acceptance, and are dependent on our floor plan. please do not begin taking your booth down before we close. please arrive on-time for setup, this will vary depending on booth complexity. all booths must be fully set up 30 minutes before market start time.

food + beverage vendors must have a valid food handling permit and complete all necessary AHS forms. this will be required for acceptance to the market, and also must be present on market day.

be considerate of your neighbour - it is expected that your items and display fits within your registered space and does not block or obstruct the vendor next to you. in the highly unlikely event that you are unable to cooperate or solve spacing issues with your vendor neighbour, please contact us immediately and together we will find a resolution. if you have questions about your space please ask ryan or kelsey while setting up. we will both be available all day during set-up.

this market will take place at the galt museum here in lethbridge. our market staff, or the galt museum staff are not responsible for lost or stolen items. please watch your own booth for the duration of the market, and bring help so you can take breaks.

please do not attach anything to the walls or floors in the galt museum. your display must be free standing.

no tent/shade structures are permitted inside the building.

public health guidelines will be followed for all markets. this includes all regulations placed on us by Alberta Health Services. these guidelines, if any, will be communicated to our vendors and shoppers as soon as possible.

important dates -

• Market Date: Saturday, May 9, 2026. 6 - 10 PM.

• Applications open: February 2, 2026

• Applications close: March 2, 2026

we will begin accepting vendors as soon as applications open.